1 Every oil tanker of 150 gross tonnage and above and every ship of 400
gross tonnage and above other than an oil tanker shall be provided with an
Oil Record Book Part I (Machinery space operations). The Oil Record
Book, whether as a part of the ship’s official log-book or otherwise, shall be
in the form specified in appendix III to this Annex.
2 The Oil Record Book Part I shall be completed on each occasion, on
a tank-to-tank basis if appropriate, whenever any of the following
machinery space operations takes place in the ship:
||ballasting or cleaning of oil fuel tanks;
||discharge of dirty ballast or cleaning water from oil fuel tanks;
||collection and disposal of oil residues (sludge and other oil
||discharge overboard or disposal otherwise of bilge water which
has accumulated in machinery spaces; and
|| bunkering of fuel or bulk lubricating oil.
3 In the event of such discharge of oil or oily mixture as is referred to in
regulation 4 of this Annex or in the event of accidental or other exceptional
discharge of oil not excepted by that regulation, a statement shall be made in
the Oil Record Book Part I of the circumstances of, and the reasons for, the
4 Each operation described in paragraph 2 of this regulation shall be
fully recorded without delay in the Oil Record Book Part I, so that all
entries in the book appropriate to that operation are completed. Each
completed operation shall be signed by the officer or officers in charge of the
operations concerned and each completed page shall be signed by the master
of ship. The entries in the Oil Record Book Part I, for ships holding an
International Oil Pollution Prevention Certificate, shall be at least in
English, French or Spanish. Where entries in an official national language of
the State whose flag the ship is entitled to fly are also used, this shall prevail
in case of a dispute or discrepancy.
5 Any failure of the oil filtering equipment shall be recorded in the Oil
Record Book Part I.
6 The Oil Record Book Part I shall be kept in such a place as to be
readily available for inspection at all reasonable times and, except in the case
of unmanned ships under tow, shall be kept on board the ship. It shall be
preserved for a period of three years after the last entry has been made.
7 The competent authority of the Government of a Party to the present
Convention may inspect the Oil Record Book Part I on board any ship to
which this Annex applies while the ship is in its port or offshore terminals
and may make a copy of any entry in that book and may require the master
of the ship to certify that the copy is a true copy of such entry. Any copy so
made which has been certified by the master of the ship as a true copy of an
entry in the ship’s Oil Record Book Part I shall be made admissible in any
judicial proceedings as evidence of the facts stated in the entry. The
inspection of an Oil Record Book Part I and the taking of a certified copy
by the competent authority under this paragraph shall be performed as
expeditiously as possible without causing the ship to be unduly delayed.